Employment Opportunities

Thank you for your interest in the Housing Authority of Bexar County!
The following position(s) are open: 




HCV Specialist I

SUPERVISOR: HCV/Manager
DEPARTMENT : HCV
REGULAR/TEMP: Regular
FULL/PART:Full-time
SEND RESUME TO: Alma.Alvarado@habctx.org
Position open until filled

POSITION SUMMARY:
Responsible for implementing the complete leasing cycle under the agency’s tenant-based rental assistance housing programs, primarily the Housing Choice Voucher (HCV) Program. Will work on all aspects of Section 8 program.

Essential Functions:
  • Conducts annual re-certifications for HCV participants to determine continued eligibility and benefit level. This process includes scheduling re-certification appointments, collecting documentation, entering all information in computer data base, making revisions, calculating rent adjustments, and notifying residents and landlords orally and/or in writing of changes. Ensures that all re-certifications are completed by required due date.
  • Determines eligibility for current program participants and recertifies participants, and accurately completes rent calculations for Housing Choice Voucher participants by following required federal regulations and local policies. Submits files for case screening each month and completes any corrections for previous month by the stated due date.
  • Compiles files with all necessary documents following the verification hierarchy and other required policies outlined in the HCV Administrative Plan and Standard Operating Procedures (SOPs). This includes following-up on pending documents to ensure timely processing of interim and annual re-certifications.
  • Receives approved inspection reports, and completes final rent calculations for any annual recertification or new lease (initials) in a timely and accurate manner. This includes notifying owners and tenants in writing of rent amounts. Completes Housing Assistance Payment (HAP) contracts, obtains copy of lease, and obtains owner signatures on HAP contract within 60 days of contract effective date.
  • Processes interim increases and decreases accurately and timely each month, following the guidelines of the Administrative Plan and applicable SOPs.
  • Initiates fraud investigations and/or abuse identified through the Enterprise Income Verification (EIV) system and/or other third-party source. Documents fraud, verifies income and follows the Fraud SOP to send fraud warning letter, recalculate rent or enter in fraud database for further review by Compliance. As needed, prints EIV reports and places in tenant files within 90 days of Housing Assistance Payment Contract effective date for all new admissions, and follows up on any identified fraud.
  • Responds promptly to tenant and property-owner questions, returning phone calls and e-mails daily. Establishes and maintains excellent working relationships with HCV program participants, property owners and managers.
  • Maintains client records on computer and in case folder, including processing and filing all incoming documents in a timely manner. Manages clients’ file integrity in accordance with privacy and confidentiality laws and regulations.
  • Processes clients for termination for program violations, expired vouchers or voluntary withdrawals. This includes obtaining any necessary support documentation.
  • Assists with initial orientation briefings for new Housing Choice Voucher participants, Special Program allocations and moving orientation as required. Serves as backup to issue vouchers and generate accurate rent estimates at initial and move orientations; expedites Request for Tenancy Approvals by verifying affordability, and requests inspections of dwelling units; and follows-up on pending Request for Tenancy Approvals.
  • Prepares monthly reports to advise supervisor of caseload status.
  • Provides information to clients about available housing options and how to choose quality housing.
  • Provides clients with resources and referral information needed to work toward self-sufficiency.
  • Performs other duties as assigned by supervisor.
Education and Experience:

Required
Associate’s degree or equivalent from a two-year college or technical school and one year of experience; or High school education or G.E.D. and two to three years related experience and/or training; or an equivalent combination of education and experience. Associate’s degree in Business Administration or Social Science.

Preferred
Bachelor’s degree from a four-year college or university; or four to five years related experience and/or training; or equivalent combination of education and experience. Bachelor’s degree in Business Administration or Social Science. Experience in providing social services.

Certification and Licensure:
  • Bondable.
  • Valid Texas driver’s license.
  • Eligible for coverage under Housing Authority fleet auto insurance.
  • Housing Choice Voucher Income Certification and Rent Calculation Certification or acquire certifications within 12 months of employment.
  • Knowledge, Skills, and Abilities:
  • Excellent computer skills to include Microsoft Office Suite – Word, Excel, PowerPoint, and Access.
  • Excellent written and oral communication skills.
  • Knowledge of general office practices and procedures, business English and basic arithmetic.
  • Some knowledge of standard bookkeeping principles, practices, and techniques.
  • Knowledge of HUD and Housing Authority policies, procedures, and practices pertaining to the Housing Choice Voucher (Section 8) programs and related rental assistance programs.
  • Skill in operating general office machines and computers.
  • Ability to communicate and relate to persons of diverse backgrounds and abilities, and establish and maintain effective working relationships with other employees and residents.
  • Performs other duties as assigned or required.
  • Supervision:
    The employee receives work assignments their supervisor. Priorities and time frames are established by the supervisor to achieve department goals. The supervisor monitors the employee’s work for thoroughness, neatness and compliance with procedures and guidelines. The HCV Specialist is responsible for setting priorities to effectively manage their caseload and assist the department in accomplishing goals.
    The employee has no supervisory responsibilities.

    Responsibility for Confidential Matters:
    The employee will have access to sensitive information, including tenant identification information, EIV, SSN’s, financial information, criminal history records, credit history, and tenant wage records. The employee will be required to ensure all confidential information is secured at all times.

    Guidelines:
    The employee follows the Housing Authority’s policies and procedures, HUD regulations and past experience in accomplishing assignments. Methods for accomplishing routine work are at the discretion of the employee, subject to existing practice and procedures. When unusual situations arise, the employee may request guidance from the supervisor.

    Complexity:
    The employee is required to exercise personal judgment in making decisions in accomplishing assignments. Non-routine situations are usually discussed with the supervisor to determine a resolution.

    Scope and Effect:
    The employee’s work primarily affects the administrative output of the Assisted Housing Department. A good job performance by the employee enhances the office’s ability to provide housing and services to program participants.

    Public Contacts:
    The employee’s personal contacts are with applicants, residents, landlords, other employees and community social service agencies. The purpose of such contacts is to obtain information and documentation needed by the Housing Authority to provide rental assistance and services to program participants.

    Mental and Physical Abilities:
    The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    While performing the duties of this job, the employee is regularly required to stand; sit, walk, use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
    The employee must occasionally lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.
    Work is principally sedentary, but may involve eye strain from working with computers and other office equipment.

    Working Conditions:
    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    The noise level in the work environment is usually moderate. Stressful situations may occur when dealing with the public.
    The employee’s work is primarily in-office, but may involve visits to residents’ homes or other agencies. Work involves the normal risks and discomforts associated with an office environment, but is usually in an area that is adequately cooled, heated, lighted, and ventilated. Travel to other sites may involve adverse weather and road conditions.

    Position open until filled

    HABC is an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.



    Property/LeasingConsultant

    SUPERVISOR: Property Manager
    DEPARTMENT : Bear Springs Apartments
    REGULAR/TEMP: Regular
    FULL/PART:Full-time
    SEND RESUME TO: Terry.trevino@habctx.org
    Position open until filled

    POSITION SUMMARY:
    Show and leases apartment units to qualified applicants based on property rental criteria. Apply property marketing requirements. Additional duties or job functions that can be performed safely may be required as deemed necessary by the property manager.

    ESSENTIAL DUTIES AND RESPONSIBILITIES:
    Include the following but are not limited to the job specifications contained herin:
    • Completes lease form or agreement and collects rent and deposits.
    • Responsible for insuring target apartments are ready for show.
    • Responsible in preleasing NTV units and utilizing commission based incentive.
    • Must have an awareness of “curb appeal” of the property and display marketing material for leasing daily.
    • Through knowledge of lease terms, specifications and all community policies.
    • Knowledgeable of Market TAA Contract, Sec 8 and Affordable Housing paperwork.
    • Fully informed of current rates, locations and all amenities of property.
    • Responsible for “shopping” competitive properties as needed and conduct market surveys monthly.
    • Develop full knowledge of applications information required, screening process and policies regarding Rentals, including Fair Housing knowledge and practices.
    • Responsible for conducting outreach marketing and organizing resident events.
    • Responsible to play an active role in the renewal process for all programs.
    • Responsible for proper filling of all resident information and maintaining property files per program requirement.
    • Efficient and timely processing of all required administrative forms, reports and related Information.
    • Responsible for reporting unusual or extraordinary circumstances regarding the property or residents.
    • Courteous, efficient handling of residents’ requests and complaints, including creation of work orders.
    • Responsible for maintaining a professional appearance and outgoing attitude at all times.
    • Responsible for maintaining work areas and office in clean and orderly manner
    • And any other duties as assigned.
    QUALIFICATIONS:
    To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are a representative of the knowledge, skill and/or ability required. Including knowledge of Fair Housing, Apartment management leasing experience. To also include computer software program skills with word, excel, power point, outlook. Background use of Emphasis software is preferred but not required and must be trainable.

    EDUCATION AND EXPERIENCE:
    High school diploma or G.E.D.; one to three year’s Apartment Leasing experience and/or training or equivalent combination of education and experience.

    LANGUAGE SKILLS:
    Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine repots and correspondence. Ability to speak effectively before groups of customers or employees. Ability to speak Spanish preferred, but not required.

    MATHEMATICAL SKILLS:
    Ability to calculate figures and amounts such as rent calculations, interest, portions and percentages. .

    PHYSICAL DEMANDS:
    The employee frequently is required to stand, walk, sit and use hands and arms. The employee will occasionally lift and/or climb, balance, stoop, kneel, crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include closed vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

    WORK ENVIRONMENT:
    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The noise level is usually moderate.

    Position open until filled

    HABC is an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.



    Senior Family Self-Sufficiency (FSS) Coordinator

    SUPERVISOR: Manager/Director
    DEPARTMENT : FSS
    REGULAR/TEMP: Regular
    FULL/PART:Full-time
    SEND RESUME TO: Alma.Alvarado@habctx.org
    Position open until filled

    Position Summary:
    The Senior FSS Coordinator supports the mission of HABC by assisting with the development and implementation of Family Self-Sufficiency Program. The Case Manager with HABC residents, Resident Services staff, Housing Management, and community partners to identify needs and coordinate resources that promote self-sufficiency, empowerment and healthy communities.

    Job Description:
    Objective A: Tenant Support and Advocacy
    • Develop and maintain a comprehensive network of education, training, mental health, substance abuse, economic development, and other supportive services for youth and adults
    • Work with FSS participants in their efforts to reach self-sufficiency goals by creating plans that are clear, measurable, realistic, and timely. These plans will be created by identifying motivation and desires in participants while identifying and mitigating barriers to success.
    • Maintain regular contact with clients including in-person, by telephone and in writing.
    • Complete well-organized case files hat accurately reflect services provided and outcomes.
    • Complete paperwork, monthly reports, and case notes accurately and on a timely manner.
    • Attend and actively participate in case staffing and agency meetings, weekly and as requested.
    • Follow up on all referrals to ensure that adequate and appropriate services are provided.
    • Collect program data to track resident progress on a monthly basis.
    • Actively recruit for FSS programs on an as needed basis to ensure program is operating at capacity.
    Objective B: Supportive Services and Community Partnerships
    • Pro-actively develop and promote self-reliance activities for families including but not limited to Employment, Financial Counseling, Homeownership, and Education.
    • Research similar programs and conduct literature reviews on a regular basis to ensure programs are run effectively and efficiently.
    • Assist with the coordination of the Program Coordinating Committee (PCC) meeting in conjunction with FSS Coordinator and other local Housing Authorities to improve services for residents.
    • Coordinate supportive services (i.e. mental health, child care, transportation, substance abuse, etc.) with appropriate community agencies.
    • Evaluate needs and gaps in services and work to identify solutions.
    • Proactively coordinate with housing staff to ensure effective communication.
    • Support Resident Services c0-workers and work as a team to accomplish agency, department and program goals.
    • Participate in agency Committees ad directed by supervisor, this may include but is not limited to any one committee.
    Objective C: Program Tracking and Outcome Measurements
    • Monitor client escrow account activity for accuracy, support disbursement process and mail semi-annual escrow account statements to clients.
    • Accurately complete all required paperwork by assigned deadlines. This includes: monthly reports, grant tracking, grant reports, and other data collection as necessary.
    • Assist FSS Coordinator with compiling accurate data and reports for grant applications.
    • Assist FSS Coordinator with Action Plan and any updates, in order to ensure policies and procedures reflect best practice.
    MINIMUM REQUIRMENTS
    • Bachelors degree preferred in education, social work or related field.
    • Minimum 3-4 year’s experience full-time paid related experience.
    • Computer literate
    • Bilingual Preferred (English & Spanish)
    KNOWLEDGE OF:
    • Issues impacting low-income individuals and families
    • Methods and techniques of effective case management and assessment skills.
    • Social service programs and community resources.
    ABILITY TO:
    • Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines
    • Work occasional evenings and weekends.
    • Solve complex situations and diffuse volatile situations.
    • Approach problems pro-actively with solution focus.
    • Communicate effectively both verbally and in writing.
    • Establish working relationships with residents, co=workers, and other professionals.
    • Work independently in a multiple site setting.
    • Evaluate case progress and initiate necessary actions to facilitate client progress.
    • Participants, and accurately completes rent calculations for Housing Choice Voucher participants by following required federal regulations and local policies.
    • Submits files for case screening each month and completes any corrections for previous month by the stated due date.
    • Compiles files with all necessary documents following the verification hierarchy and other required policies outlined in the HCV Administrative Plan and Standard Operating Procedures (SOPs). This includes following-up on pending documents to ensure timely processing of interim and annual re-certifications.
    • Receives approved inspection reports, and completes final rent calculations for any annual recertification or new lease (initials) in a timely and accurate manner. This includes notifying owners
    Supervision:
    The employee receives work assignments their supervisor. Priorities and time frames are established by the supervisor to achieve department goals. The supervisor monitors the employee’s work for thoroughness, neatness and compliance with procedures and guidelines. The Senior FSS Coordinator is responsible for setting priorities to effectively manage their caseload and assist the department in accomplishing goals.
    The employee has no supervisory responsibilities.

    Responsibility for Confidential Matters:
    The employee will have access to sensitive information, including tenant identification information, EIV, SSN’s, financial information, criminal history records, credit history, and tenant wage records. The employee will be required to ensure all confidential information is secured at all times.

    Guidelines:
    The employee follows the Housing Authority’s policies and procedures, HUD regulations and past experience in accomplishing assignments. Methods for accomplishing routine work are at the discretion of the employee, subject to existing practice and procedures. When unusual situations arise, the employee may request guidance from the supervisor.

    Complexity:
    The employee is required to exercise personal judgment in making decisions in accomplishing assignments. Non-routine situations are usually discussed with the supervisor to determine a resolution.

    Scope and Effect:
    The employee’s work primarily affects the administrative output of the Assisted Housing Department. A good job performance by the employee enhances the office’s ability to provide housing and services to program participants.

    Public Contacts:
    The employee’s personal contacts are with applicants, residents, landlords, other employees and community social service agencies. The purpose of such contacts is to obtain information and documentation needed by the Housing Authority to provide rental assistance and services to program participants.

    Mental and Physical Abilities:
    The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    While performing the duties of this job, the employee is regularly required to stand; sit, walk, use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
    The employee must occasionally lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.
    Work is principally sedentary, but may involve eye strain from working with computers and other office equipment.

    Working Conditions:
    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    The noise level in the work environment is usually moderate. Stressful situations may occur when dealing with the public.
    The employee’s work is primarily in-office, but may involve visits to residents’ homes or other agencies. Work involves the normal risks and discomforts associated with an office environment, but is usually in an area that is adequately cooled, heated, lighted, and ventilated. Travel to other sites may involve adverse weather and road conditions.

    Position open until filled

    HABC is an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.



    Make Ready Technician

    SUPERVISOR: Property Manager/Regional Maintenance Supervisor
    DEPARTMENT : Bear Springs Apartments
    REGULAR/TEMP: Regular
    FULL/PART:Full-time
    SEND RESUME TO: Terry.trevino@habctx.org
    Position open until filled

    Job Description:
    • Responsible for helping to maintain the entire property in an attractive, comfortable condition.
    • Assists in trash pickup, bulk pick, Laundry facilities trash, pool maintenance and curb appeal on the property.
    • Assists in all types of maintenance, when necessary and as requested.
    • Complete the turnovers/make-readies of vacant units, as requested and in a timely manner.
    • On-call in accordance with scheduling to handle maintenance emergencies from residents and property emergencies
    • Assists with resident functions, as requested.
    • On call required
    Responsibility:
    The activities listed below are not all inclusive; however, they are indicative of the types of activities normally performed by the Maintenance/Make Ready.
    • Complete all duties regarding make-ready/vacant units as assigned by Maintenance Supervisor and /or Property Manager.
    • Assist during trash-out of the apartment, moving heavy bulky items to designated property location.
    • Inspect vacated apartments and complete Make-Ready checklist before beginning turn over.
    • Replace or repair window screens, latches, hinges, shelving, baseboards, mirrors, closets doors, mini-blinds, ceiling fans, lights, etc.
    • Check faucets, sink plugs and repair/replace as necessary.
    • Services general plumbing and basic electrical needs of the property to include replacing/fixing toilets, light switches, garbage disposals, ceiling fans, etc.
    • Make new keys when requested. Replace vacancy lock (if applicable) on day lock is changed for new resident move-in.
    • Assists in maintaining inventory of tools, equipment and supplies and report any supplies needed to Maintenance Supervisor and / or Property Manager.
    • Replace burned out light bulbs, broken globes, etc., in units and throughout the exterior of the property, as needed.
    • Service appliances, as requested.
    • Performs corrective maintenance and satisfied residents’ needs following company procedures when performing service requests.
    Supervision:
    The employee receives instructions from the Maintenance Supervisor or designee, and may include the Property Manager, Regional Maintenance Supervisor or Executive Director of the Housing Authority, methods of accomplishing assignments are at the discretion of the employee within established procedures. Deadlines and priorities are generally set by the Maintenance Supervisor directed by the Property Manager or designee, and the employee’s progress is monitored regularly. The employee’s work is reviewed generally for quality and completeness.
    The employee does not have supervisory responsibility; however the employee support to the Maintenance Supervisor, Property Manager, or the Executive Director of the Housing Authority

    Responsibility for Confidential Matters:
    The employee will not have access to sensitive information, including tenant identification information, EIV, SSN’s, financial information, criminal history records, credit history, and tenant wage records., However, if such information is provided The employee must ensure all confidential information is secured at all times.

    Guidelines:
    The employee follows established maintenance make-ready procedures and practices, and service manuals in performing assigned tasks. If a situation not covered by guidelines arises, the employee consults the Property Manager or designee for guidance.

    Complexity:
    Work performed by the employee is mostly routine and repetitive in nature. Occasionally, some tasks may require the exercise of personal judgment in making decisions on accomplishing assigned work.

    Scope and Effect:
    The employee’s work primarily affects the daily operation of the community and that of the tenants and HABC staff of the Bear Springs Apartments.

    General Contacts:
    The employee’s personal contacts are primarily with Supervisor of Maintenance, Property Manager and other property staff. The purpose of these contacts is to give and obtain information necessary to conduct the make-ready tasks efficiently and safely, and to document all actions. Conditions under which contacts occur can range from normal to stressful in an emergency situation, such as power failure or water leak as physical assistance may be needed.

    Mental and Physical Abilities:
    The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Education and Experience:

    Required
    High school diploma or G.E.D.; 12 months related experience; or equivalent combination of education and experience preferred. Education or experience in apartment or vocational training and/or experience in areas of general repairs, property make-ready, carpentry, plumbing and electrical repairs.

    Preferred
    High school diploma or G.E.D.; 24 months related experience or training; or equivalent combination of education and experience. Make-ready experience and Fair Housing Knowledge. Certification preferred but not required. Language skills in English and Spanish.

    Certification and Licensure:
    • Bondable.
    • Valid Texas driver’s license.
    • Eligible for coverage under Housing Authority fleet auto insurance.
    • Electric and Pool Certifications preferred but not required.
    Knowledge, Skills, and Abilities:
    • Thorough knowledge of safety, techniques, methods, materials and equipment used in plumbing, carpentry and electrical repairs, and in the repair of household appliances.
    • Thorough degree of skill in one or more tradecrafts and working knowledge of all maintenance crafts.
    • Skill in the use of various hand and power tools and test equipment
    • Ability to read and write in English.
    • Ability to read and understand repair manuals and instructions/warnings on cleaning agents; and ability to write make-ready punch sheet, and maintain supply inventory sheet.
    • Ability to establish a professional and maintain effective working relationships property staff, including Property management and with other Housing Authority management and employees.
    While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must frequently lift and/or move up to 30 pounds, and on occasion lift and/or move up to 75 pounds with or without assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The employee must use arm strength to manipulate hand tools such as saws, sanders and jointers. The employee will use his personal hand tools on the job.

    Working Conditions:
    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    While performing the duties of this job, the employee is regularly exposed to toxic or caustic chemicals. The employee is regularly exposed to moving mechanical parts and fumes or airborne particles. The employee is regularly exposed to outside weather conditions; risk of electrical shock, dangerous heights, dangerous chemicals and skin irritants (e.g. cleaning solutions, solvents, insecticides), dampness, direct sunlight, dust, pollen, insect stings, and animals. The noise level in the work environment is usually loud. Stressful situations may occur when dealing with the public. The employee uses goggles, gloves, masks, waist support belts, safety boots, and other safety equipment.
    This job description is subject to change and in no matter states or implies that these are the only duties and responsibilities to be performed. The qualifications listed above are guidelines, other combinations of education and experience that could provide the necessary knowledge, skills and abilities to perform the job will be considered.

    Position open until filled

    HABC is an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.



    Temporary Position-Temp to Hire 6-12 month


    Project Manager

    SUPERVISOR: Executive Director
    DEPARTMENT : Operations
    REGULAR/TEMP: Temp: 6-12 months
    FULL/PART:Full-time
    SEND RESUME TO: Terry.Trevino@habctx.org

    Position open until filled

    We are hiring a self-motivated Project Manager who will coordinate all aspects of the company’s project(s) from initiation through project closeout. The successful candidate will work directly with clients to ensure that projects fall within the applicable scope and budget. We are looking for a creative and dedicated individual who will fit with our collaborative culture. The job requires some overtime hours, especially when emergencies arise. The Project Manager manages and coordinates all aspects of site projects, including executing plans, organizing, and budgeting. Ensures that the goals and objectives of each project are accomplished on schedule and that quality and safety standards are met. If you enjoy working with other professionals who believe in creating innovative solutions to problems, we encourage you to apply.

    Qualifications:
    • Experience in Project Management
    • Experience with HUD procurement policy
    • Advanced time management, analytical, and estimating skills
    • Working knowledge of Microsoft Excel and Outlook; Office PM a plus
    • Advanced communication skills; including excellent writing skills
    Responsibilities:
    • Manages the coordination and completion of projects on time, within budget, and within scope
    • Manage all project communications both internally and externally
    • Effectively communicate project expectations to clients and vendors in a timely and clear manner
    • Manages the existing Scope of Work, including changes to project scope, project schedule and project costs sources/uses, while appropriately identifying and overcoming scope-creep challenges
    • Develops full-scale project plans and associated communications
    • Assigns and delegates tasks and responsibilities to appropriate personnel
    • Conducts meetings, as needed, with internal and external resources
    • Tracks project hours
    • Identifies project risks and takes action to eliminate or mitigate those risks
    • Provides status updates and reports to stakeholders throughout project life cycle
    • Adheres to all policies and procedures and in some instances create/establish procedures
    • Continuous and final evaluation
    • Other duties as assigned
    Supervision:

    The employee receives work assignments their supervisor. Priorities and time frames are established by the supervisor to achieve department goals. The supervisor monitors the employee’s work for thoroughness, neatness and compliance with procedures and guidelines.
    The employee has no supervisory responsibilities.

    Responsibility for Confidential Matters:
    The employee will have access to sensitive information, including tenant identification information, EIV, SSN’s, financial information, criminal history records, credit history, and tenant wage records. The employee will be required to ensure all confidential information is secured at all times.

    Guidelines:
    The employee follows the Housing Authority’s policies and procedures, HUD regulations and past experience in accomplishing assignments. Methods for accomplishing routine work are at the discretion of the employee, subject to existing practice and procedures. When unusual situations arise, the employee may request guidance from the supervisor.

    Complexity:
    The employee is required to exercise personal judgment in making decisions in accomplishing assignments. Non-routine situations are usually discussed with the supervisor to determine a resolution.

    Scope and Effect:
    The employee’s work primarily affects the administrative output of the Assisted Housing Department. A good job performance by the employee enhances the office’s ability to provide housing and services to program participants.

    Public Contacts:
    The employee’s personal contacts are with applicants, residents, landlords, other employees and community social service agencies. The purpose of such contacts is to obtain information and documentation needed by the Housing Authority to provide rental assistance and services to program participants.

    Mental and Physical Abilities:
    The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    While performing the duties of this job, the employee is regularly required to stand; sit, walk, use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
    The employee must occasionally lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.
    Work is principally sedentary, but may involve eye strain from working with computers and other office equipment.

    Working Conditions:
    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    The noise level in the work environment is usually moderate. Stressful situations may occur when dealing with the public.
    The employee’s work is primarily in-office, but may involve visits to residents’ homes or other agencies. Work involves the normal risks and discomforts associated with an office environment, but is usually in an area that is adequately cooled, heated, lighted, and ventilated. Travel to other sites may involve adverse weather and road conditions.

    HABC is an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.



    Section 8 Coordinator

    SUPERVISOR: Manager/Director
    DEPARTMENT : Section 8
    REGULAR/TEMP: Regular
    FULL/PART:Full-time
    SEND RESUME TO: Alma.Alvarado@habctx.org
    Position open until filled

    Position Summary:
    Under direction plans, organizes and supervises the Section 8 Housing Assistance Payment Contract activities and programs of the Housing Authority; ensures effective owner and agent relations; coordinates assigned activities with other Housing Authority functions and performs related work as assigned. This is a single positon supervisory role with responsibility for supervising Section 8 contract activity involving the negotiation of rents with owners; the preparation and execution of lease and contract documents; the inspection and reinspection of Section 8 Housing units; and the preparation of progress reports.

    Job Description and Duties:
    • Plans, organizes and supervises the execution of the Federal Section 8 tenant and project based housing assistance programs with the goal of fostering constructive relationships with property owners and housing authority applicants and tenants.
    • Supervises the initial and annual inspection of Section 8 housing units to determine whether units meet the Housing Quality Standards (HQS) established by the US Department of Housing Development (HUD).
    • Establishes and follows guidelines to evaluate the condition of units and to determine appropriate rents. Analyses fluctuations in rental market and determines rental values.
    • Supervises assigned staff, assigning, reviewing and evaluating work; ensuring training and professional development and reviews work flow to ensure adequate coverage efficiency.
    • Maintains pertinent data and statistics, and directs the preparation of statistical reports for submission to HUD and internal controls.
    • Ensures assigned activities are in accordance with HUD and RHA regulations and required documentation relating to leasing activities.
    • Develops, schedules for lease-up, lease renewals, lease termination and other lease-related activities; and ensures maintenance of these schedules in conjunction with other key supervisory staff.
    • Meets with rental property owners to explain policy and procedures for participation in rental assistance programs, discusses owner/tenant rights and responsibilities.
    • Performs inspections for a sample of current contacts as a monitoring, quality control activity of work performed by subordinate staff.
    • Encourages continued participation of property owners in the Housing program and attempts to resolve owner-generated problems; develops owner participation programs and property improvement plans in cooperation with others.
    • Coordinates assigned activities with other Housing Authority units to provide information about tenant/owner problems, right and responsibilities, lease cancellations and vacates.
    • Monitors field inspections.
    • Handles difficult landlord cases and conducts counseling sessions with households who may be recommended for termination assistance.
    Minimum Qualifications:
    Thorough Knowledge of:
    • Housing needs and social and economic problems of low and moderate-income households including rental market, lease negotiations, legal considerations and management requirements.
    • Rental property leasing management principles.
    • Department of Housing and Urban Development (HUD) Tenant and Project Based Section 8 rental housing assistant program.
    • Federal and state housing programs and regulations, including owned and tenant eligibility requirements.
    • The Federal Quality Standards.
    General Knowledge of:
    • Supervisory principles and practices, including budget and goals and objectives development and work planning and organization.
    • Housing maintenance and housekeeping standards.
    Skill in:
    • Planning, organizing, assigning, supervising training, reviewing and evaluating the work of staff.
    • Analyzing situations and adopting an effective course of action to resolve them.
    • Negotiating difficult rental lease contracts and agreements.
    • Developing work procedures and determining priorities, including interpreting and consistently applying program rules and regulations.
    • Establishing and maintaining effective working relationships with those contacted in the course of the work, including tenants, powers, agents, landlords and community groups.
    • Preparing clear and concise reports, correspondence and written materials.
    Education and Experience:
    Bachelor’s Degree preferred with major coursework in business or public administration, planning, social work; or
    Equivalent to graduation form a two-year college with major coursework in business or public administration, planning, social work and Five (5) years progressively responsible case management responsibility; or
    Three (3) years progressively responsible case management (eligibility and inspection) experience involving a Federal Section 8 rental housing subsidy program (Certificate Voucher or Public Housing) and certification from a recognized HUD trainer in Section 8 Eligibility and Admissions or equivalent course; or
    Any combination of the above
    Prior supervisory experience is desirable, but not required.

    Other Requirements:
    Must possess a valid Texas driver’s license.

    Supervision:
    The employee receives work assignments their supervisor. Priorities and time frames are established by the supervisor to achieve department goals. The supervisor monitors the employee’s work for thoroughness, neatness and compliance with procedures and guidelines. The Section 8 manager is responsible for setting priorities to effectively manage their caseload and assist the department in accomplishing goals.

    Responsibility for Confidential Matters:
    The employee will have access to sensitive information, including tenant identification information, EIV, SSN’s, financial information, criminal history records, credit history, and tenant wage records. The employee will be required to ensure all confidential information is secured at all times.

    Guidelines:
    The employee follows the Housing Authority’s policies and procedures, HUD regulations and past experience in accomplishing assignments. Methods for accomplishing routine work are at the discretion of the employee, subject to existing practice and procedures. When unusual situations arise, the employee may request guidance from the supervisor.

    Complexity:
    The employee is required to exercise personal judgment in making decisions in accomplishing assignments. Non-routine situations are usually discussed with the supervisor to determine a resolution.

    Scope and Effect:
    The employee’s work primarily affects the administrative output of the Assisted Housing Department. A good job performance by the employee enhances the office’s ability to provide housing and services to program participants.

    Public Contacts:
    The employee’s personal contacts are with applicants, residents, landlords, other employees and community social service agencies. The purpose of such contacts is to obtain information and documentation needed by the Housing Authority to provide rental assistance and services to program participants.

    Mental and Physical Abilities:
    The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    While performing the duties of this job, the employee is regularly required to stand; sit, walk, use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
    The employee must occasionally lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.
    Work is principally sedentary, but may involve eye strain from working with computers and other office equipment.

    Working Conditions:
    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    The noise level in the work environment is usually moderate. Stressful situations may occur when dealing with the public.
    The employee’s work is primarily in-office, but may involve visits to residents’ homes or other agencies. Work involves the normal risks and discomforts associated with an office environment, but is usually in an area that is adequately cooled, heated, lighted, and ventilated. Travel to other sites may involve adverse weather and road conditions.

    Position open until filled

    HABC is an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.