Make Ready Tech

Make Ready Tech

Department

BMDC

Supervisor

Property Manager

Regular / Temp

Regular

Full / Part

Full-Time

Responsibilities

The activities listed below are not all inclusive; however, they are indicative of the types of activities normally performed by the Maintenance/Make Ready.

  • Complete all duties regarding make-ready/vacant units as assigned by Maintenance Lead and /or
    Property Manager.
  • Assist during trash-out of the apartment, moving heavy bulky items to designated property
    location.
  • Inspect vacated apartments and complete Make-Ready checklist before beginning turn over.
  • Replace or repair window screens, latches, hinges, shelving, baseboards, mirrors, closets doors,
    mini-blinds, ceiling fans, lights, etc.
  • Check faucets, sink plugs and repair/replace as necessary.
  • Services general plumbing and basic electrical needs of the property to include replacing/fixing
    toilets, light switches, garbage disposals, ceiling fans, etc.
  • Make new keys when requested. Replace vacancy lock (if applicable) on day lock is changed for
    new resident move-in.
  • Assists in maintaining inventory of tools, equipment and supplies and report any supplies needed
    to Maintenance Lead and / or Property Manager.
  • Replace burned out light bulbs, broken globes, etc., in units and throughout the exterior of the
    property, as needed.
  • Service appliances, as requested.

Director of Communities

Make Ready Tech

Department

BMDC

Supervisor

Property Manager

Regular / Temp

Regular

Full / Part

Full-Time

Description

The Director of Communities, under the direction of the Executive Director, is a leadership position responsible for performing advanced management and leadership work of considerable difficulty which involves the planning, organizing and directing of BMDC (Bexar Management Development Corporation) management programs that includes property management and maintenance. Responsible for budget performance, vacancies, staffing, regulatory requirements, rent collections and client satisfaction, expanding affordable housing, and exploring partnership opportunities.

Responsibilities

Include the following but are not limited to the job specifications contained herin: 

  • Directs all property management activities related to the department, a portfolio which includes affordable and market rate units.
  •  Direct property compliance activities to ensure compliance with multiple affordable compliance programs to include tax credits, public housing, and bonds.
  •  Set and establish operating goals, reviews and monitors operations to ensure the department continues on track to meet established goals. • Prepares and maintains the capital plan and ensures the requirements of the physical needs assessment and/or budget are consistent with the plan. 
  • Collaborates with other directors and ensures that staff is getting the appropriate level of responsiveness from and to other departments. • Maintain communication with direct reports to ensure operational adjustments are completed in a timely manner to address failure to meet goals.
  •  Provide guidance and support to staff to ensure a cohesive, informed, and dedicated workforce.
  •  Analyze and evaluate personnel needs throughout the portfolio, including management, leasing, and maintenance personnel. Serve as final authority for hiring decisions, with recommendations from the Property Managers.
  •  Assure continuing education of staff through seminars, meetings, and training programs. Personally inspect each property in the portfolio on a regular basis (both scheduled and unscheduled visits), assuring the marketability of the community, interior and exterior.
  •  Direct the activities of the Compliance team to ensure the comprehensive compliance program is effective and that the staff are addressing non-compliance concerns via additional coaching, mentoring.
  •  Meet with direct report

Quality Control Specialist

Make Ready Tech

Department

BMDC

Supervisor

Property Manager

Regular / Temp

Regular

Full / Part

Full-Time

Description

We are looking for a Full-time Procurement / Accounts Receivable Specialist to support the Finance Department at the Housing Authority of Bexar County main office. The Specialist is primarily responsible for processing accounts receivables along with coordinating, facilitating, and expediting capital fund and development related procurements for the Authority utilizing all appropriate procurement methods. The Procurement / Accounts Receivable Specialist is required to perform all procurement and accounting related tasks in accordance with established business processes, HABC Policies and Procedures, applicable federal, state, and local regulations, and the Department of Housing and Urban Development (HUD) Procurement guidelines.

Responsibilities

• Facilitate all levels of the procurement process from advertising through contract award.
• Prepare bid tabulations and scoring matrices from vendor responses to open solicitations.
• Accurately maintain all supporting files and documentations for each assigned procurement.
• Collaborate with internal stakeholders to develop appropriate specifications, scope of work,
and related procurement materials.
• Conduct pre-bid and pre-proposal conferences.
• Prepare and issue notices (if necessary) for a procurement.
• Assist in the development of procurement related resolutions for approval by the HABC Board
of Commissioners.
• Source and interview potential vendors regarding their products and services.
• Ensure awarded vendors are in good business standing.
• Conduct negotiations with vendors, if necessary.
• Facilitate the resolution of procurement related issues.
• Posts payments by recording cash, checks and credit/debit card transactions.
• Posts payments by verifying and entering transactions from night drop box.
• Processing monthly tenant rent statements.
• Handle receipts, preparing and verifying bank deposits, and monitoring accounts receivable.
• Maintains absolute confidentiality of all records and information.
• Make copies of all checks, and complete deposit slips for daily bank deposits.
• Work with accounting specialist to verify status of delinquent accounts.
• Compare prices, specifications, and delivery dates and place orders with suppliers, mail order
forms or online order.
• Maintain knowledge of all organizational and governmental rules affecting
purchases/procurement.
• Serves as back up to the Accounting Specialist and all duties related.
• Other duties as assigned by the Director of Government Programs & Finance and/or Executive
Director.

Procurement / AR Specialist

Make Ready Tech

Department

BMDC

Supervisor

Property Manager

Regular / Temp

Regular

Full / Part

Full-Time

Description

We are looking for a Full-time Procurement / Accounts Receivable Specialist to support the Finance Department at the Housing Authority of Bexar County main office. The Specialist is primarily responsible for processing accounts receivables along with coordinating, facilitating, and expediting capital fund and development related procurements for the Authority utilizing all appropriate procurement methods. The Procurement / Accounts Receivable Specialist is required to perform all procurement and accounting related tasks in accordance with established business processes, HABC Policies and Procedures, applicable federal, state, and local regulations, and the Department of Housing and Urban Development (HUD) Procurement guidelines.

Responsibilities

• Facilitate all levels of the procurement process from advertising through contract award.
• Prepare bid tabulations and scoring matrices from vendor responses to open solicitations.
• Accurately maintain all supporting files and documentations for each assigned procurement.
• Collaborate with internal stakeholders to develop appropriate specifications, scope of work,
and related procurement materials.
• Conduct pre-bid and pre-proposal conferences.
• Prepare and issue notices (if necessary) for a procurement.
• Assist in the development of procurement related resolutions for approval by the HABC Board
of Commissioners.
• Source and interview potential vendors regarding their products and services.
• Ensure awarded vendors are in good business standing.
• Conduct negotiations with vendors, if necessary.
• Facilitate the resolution of procurement related issues.
• Posts payments by recording cash, checks and credit/debit card transactions.
• Posts payments by verifying and entering transactions from night drop box.
• Processing monthly tenant rent statements.
• Handle receipts, preparing and verifying bank deposits, and monitoring accounts receivable.
• Maintains absolute confidentiality of all records and information.
• Make copies of all checks, and complete deposit slips for daily bank deposits.
• Work with accounting specialist to verify status of delinquent accounts.
• Compare prices, specifications, and delivery dates and place orders with suppliers, mail order
forms or online order.
• Maintain knowledge of all organizational and governmental rules affecting
purchases/procurement.
• Serves as back up to the Accounting Specialist and all duties related.
• Other duties as assigned by the Director of Government Programs & Finance and/or Executive
Director.

Director of Development

Make Ready Tech

Department

BMDC

Supervisor

Property Manager

Regular / Temp

Regular

Full / Part

Full-Time

Description

The Director of Development is responsible for overall operation of the Housing Authority’s construction, development, and remodeling projects for BMDC (Bexar Management Development Corporation) under the supervision of the Executive Director. The Director of Development performs managerial, supervisory, and administrative tasks involved in planning, organizing, coordinating, and directing efforts organize, plan, and see projects through to completion.

Responsibilities

• Serves as policy and program advisor to the Executive Officer regarding property management, development and
operations.
• Coordinates and supervises work of subordinates, organizes, and provides employee training, monitors their work,
evaluates their performance, counsels staff, and makes recommendations to the Executive Director for evaluation
purposes.
• Determines the programmatic objectives and financial feasibility of affordable housing development projects by
securing and leveraging public and private sector funding sources.
• Prepares and evaluates competitive funding applications for the Low Income Housing Tax Credit Program
• Prepares and evaluates project construction and operating budgets to include analysis of project performance.
• Identifies potential opportunities for development and negotiates property acquisitions and conducts site
feasibility analysis through review of appraisals, surveys, environmental reports, and title reports.
• Develops requirements & selection criteria for requests for qualifications for developers, contractors, and vendors.
• Negotiates partnership agreements with developers, loan and grand agreements with various funding agencies and
contracts for services
• Plans, organizes, and implements assigned capital improvement projects in accordance with all applicable OSHA,
state and federal building codes, regulations and Housing Authority policies and procedures.
• Ensure that all capital improvement activities are performed in accordance with Housing Authority of Bexar
County Policies and Procedures and applicable Department of Housing and Urban Development’s (HUD)
regulations, in addition to all applicable federal, state, and local laws and guidelines.
• Identify resources needed to implement project and work with Procurement to prepare solicitation documents
necessary to procure outside resources needed. Assists in preparation and administration of annual budgets and
revisions, quarterly requests for payment funds, to develop preliminary project budget considering all labor,
materials, vendors, and contractors that will be required to implement projects, while coordinating a collaborative
process through bid documents, and other reports and statistical information.
• Obtains all necessary regulations and permits.
• Collaborates with architects, engineers, electricians, contractors, and other specialists on all projects.
• Develop preliminary project schedule considering any time constraints, such as Board meetings, Procurement
policy/procedures, holidays, permitting, etc.
• Writes and submits testing and inspection logs, quality assurance reports, and punch lists.
• Coordinate, track progress, and document progression of all necessary project meetings including pre-design,
design, pre-construction, construction job progress meetings and others, as necessary, and other duties as required