Responsibilities

Government Program Department

• Monitors maintenance of Assisted Housing records to ensure compliance with HUD regulations and Housing Authority policies and procedures concerning housing programs.

• Monitor the occupancy rates of the Housing Choice Voucher Program, Special Programs and Public Housing Program, including the Two-Year Tool.

• Prepares grant applications for additional funding, as well as track and renew current grants.

• Establishes and maintains HUD-required financial records and statistical reports, and assists with HUD monitoring and reviews.

• Analyzes complex financial data, extracts and defines relevant information, and interprets data to determine past financial performance, project feasibility, and process improvements.

• Monitors changes in Federal, State, and local laws and regulations affecting the Section 8 Housing Choice Voucher Program by reading legislative reports, periodicals, and related materials.

• Implement standard operation procedures, reports, and tracking systems to ensure the accuracy and relevance of information and enforces department policies and procedures.

• Coordinates, supervises and identifies training needed in the department’s workflow; monitors the department performance, as well as provide counsel for the supervisory staff.

• Conduct audits to maintain the integrity of the programs and the department.

• Oversee and coordinate the annual SEMAP report.

Finance Department 

• Oversee accounting and financial administrative functions, financial reporting and compliance.

• Plan and coordinate audits with external auditors including the preparation of the annual audit report.

• Oversee, implement, and evaluate internal controls and best practices.

• Develop and conduct policy, procedures, controls, or actions as needed.

• Prepares and submits reports, budgets, records, and statistical information to the Executive Directive and Board of Commissioners.

• Responsible for maintaining the integrity of the system of accounting, procurement, reporting and all HABC’s records. 

• Assists with financial and strategic planning for the agency. 

• Develop annual budgets.

Responsibilities

The activities listed below are not all inclusive; however, they are indicative of the types of activities
normally performed by the Maintenance Tech.

• Complete all duties regarding make-ready/vacant units as assigned by Maintenance Lead and /or
Property Manager.
• Assist during trash-out of the apartment, moving heavy bulky items to designated property
location.
• Inspect vacated apartments and complete Make-Ready checklist before beginning turn over.
• Replace or repair window screens, latches, hinges, shelving, baseboards, mirrors, closets doors,
mini-blinds, ceiling fans, lights, etc.
• Check faucets, sink plugs and repair/replace as necessary.
• Services general plumbing and basic electrical needs of the property to include replacing/fixing
toilets, light switches, garbage disposals, ceiling fans, etc.
• Make new keys when requested. Replace vacancy lock (if applicable) on day lock is changed for
new resident move-in.
• Assists in maintaining inventory of tools, equipment and supplies and report any supplies needed
to Maintenance Lead and / or Property Manager.
• Replace burned out light bulbs, broken globes, etc., in units and throughout the exterior of the
property, as needed.
• Service appliances, as requested.

Responsibilities

• Conducts annual re-certifications for HCV participants to determine continued eligibility and benefit level. This process includes scheduling re-certification appointments, collecting documentation, entering all information in computer data base, making revisions, calculating rent adjustments, and notifying residents and landlords orally and/or in writing of changes.
• Ensures that all re-certifications are completed by required due date.
• Determines eligibility for current program participants and recertifies participants, and accurately completes rent calculations for Housing Choice Voucher participants by following required federal regulations and local policies.
• Submits files for case screening each month and completes any corrections for previous month by the stated due date.
• Compiles files with all necessary documents following the verification hierarchy and other required policies outlined in the HCV Administrative Plan and Standard Operating Procedures (SOPs). This includes following-up on pending documents to ensure timely processing of interim and annual recertifications.
• Receives approved inspection reports, and completes final rent calculations for any annual recertification or new lease (initials) in a timely and accurate manner. This includes notifying owners and tenants in writing of rent amounts.
• Completes Housing Assistance Payment (HAP) contracts, obtains copy of lease, and obtains owner signatures on HAP contract within 60 days of contract effective date.
• Processes interim increases and decreases accurately and timely each month, following the guidelines of the Administrative Plan and applicable SOPs.
• Initiates fraud investigations and/or abuse identified through the Enterprise Income Verification (EIV) system and/or other third-party source.
• Documents fraud, verifies income and follows the Fraud SOP to send fraud warning letter, recalculate rent or enter in fraud database for further review by Compliance.
• As needed, prints EIV reports and places in tenant files within 90 days of Housing Assistance Payment Contract effective date for all new admissions, and follows up on any identified fraud.
• Responds promptly to tenant and property-owner questions, returning phone calls and e-mails daily.
• Establishes and maintains excellent working relationships with HCV program participants, property owners and managers.
• Maintains client records on computer and in case folder, including processing and filing all incoming documents in a timely manner.
• Manages clients’ file integrity in accordance with privacy and confidentiality laws and regulations.
• Processes clients for termination for program violations, expired vouchers or voluntary withdrawals. This includes obtaining any necessary support documentation.
• Assists with initial orientation briefings for new Housing Choice Voucher participants, Special Program allocations and moving orientation as required.
• Serves as backup to issue vouchers and generate accurate rent estimates at initial and move orientations; expedites Request for Tenancy Approvals by verifying affordability, and requests inspections of dwelling units; and follows-up on pending Request for Tenancy Approvals.
• Prepares monthly reports to advise supervisor of caseload status.
• Provides information to clients about available housing options and how to choose quality housing.
• Provides clients with resources and referral information needed to work toward self-sufficiency.
• Performs other duties as assigned by supervisor.