Accounting Specialist

Department

Operations

Supervisor

Director of Finance

Regular / Temp

Regular

Full / Part

Full-Time

Description

The Accounting Specialist supports the Finance Department at the Housing Authority of Bexar County with accounting functions like records of asset, liability, revenue, and expense entries by compiling and analyzing accounting information and documents. The specialist maintains and balances subsidiary accounts by verifying, allocating, posting, reconciling transactions, and resolving discrepancies. The specialist is the main point of contact for all Accounting/Billing-related queries from employees, vendors, and/or external partners.

Responsibilities

• Responsible for accounting functions and programs, financial analyses and reports, annual audit preparations, revenue projections, and forecasting expenditures.
• Assisting with preparing and monitoring budgets.
• Maintaining and reconciling balance sheets and general ledger accounts.
• Responsible for reconciling bank accounts and general ledgers.
• Responsible for processing wire transfers and inter-account transfers.
• Responsible for monitoring funds received for the HCV Department, assisting with the Portability billing, and assisting with discrepancies in payments.
• Responsible for processing entire transactions related to the A/P and A/R of all HABC offsite properties according to HABC Accounting Policies and Procedures.
• Responsible for processing the Housing Assistance Payment for the Landlords on the 1st and 15th of the month.
• Assist the Properties Managers with the accounting cycle and cash monitoring.
• Responsible for reconciling all credit card statements/invoices and allocating expenses appropriately.
• Responsible for preparing and processing yearly 1099s for vendors and landlords.
• Responsible for processing invoices/payments, updates, renewals, and claims with the insurance companies.
• Responsible for monitoring the vendor’s accounts quarterly and ensuring all procurement procedures are followed.
• Prepare periodic reports for the leadership team and/or Board of Commissioners.
• Manage business relationships with customers, vendors, and contractors to ensure excellent customer service.
• Responsible for maintaining all financial records safely, organized, and ready to be audited.
• Assist the Management levels with credit applications; and any proof of revenues necessary for financial approvals.
• Responsible for processing payroll for 40+ employees.
• Responsible for allocating and reconciliation of employee’s benefits.
• Responsible for preparing, reconciling, and submitting all W9 and retirement statements to employees.
• Responsible for maintaining all payroll records safely, organized, and ready to be audited.